Is It Time to Rethink Your Employee Recognition Program?

employee recognition program

Guest Article Written By Kristy Sundjaja

Reward and recognition programs have a tendency to get on auto pilot, with a few star employees and top sales people lauded by management the same time every year as crystal trophies collect on a handful of desks. But as a new breed of employee enters the workforce—one the values rewards and recognition for a job well done—companies are starting to turning to these programs as a way to keep their entire staff satisfied, motivated and productive.

For LivePerson, a leading provider of digital engagement, we’ve looked to reward and recognition programs as one way to keep our 1,200 employees invested in not only their own success, but that of the company. And we’re not the only ones that are investing heavily into programs like this. Nearly 75% of companies have some kind of program in place.

However, after an internal employee survey conducted in 2013 uncovered that LivePerson employees weren’t satisfied with the current methods of recognition, we knew we had to rethink this critical element of the employee journey.

Designing an Employee Recognition Program Where Everyone Wins

The first step in redesigning our recognition program was to look to our mission of creating meaningful connections, and our values of being and owner and helping others. Using those established ideals, we created a reward and recognition program, the Outstanding Employee Awards, that served to recognize our employees. This program also brought them closer together through the peer-to-peer nomination style while shedding light on the behaviors of our most successful employees. The results were phenomenal. We had almost 600 nominations from across our company, an engagement rate that more than doubled our goal. And not only did the winners feel great, but their peer nominators felt involved and heard as well.

Here are some ways that you can use your company’s culture to establish a strong program to reward and recognize your employees and involve everyone, not just a select few “usual suspects”:

Encourage peer-to-peer recognition. Employees are the ones that see the day-to-day success and accomplishments of their peers — especially those who are behind the scenes and might not have lots of public exposure. It not only inspires more connection and collaboration among employees, but colleague recognition can make a bigger impact than manager recognition (not to mention it’s 35% more likely to have an financial impact than manager recognition).

Involve a community aspect. Millennials want more than just a job that pays the bills. Instead, they are looking for purpose and expect the companies they work for to give back to the community in one way or another. Including a volunteer day is an easy way to make employees feel good about themselves and their company.

Connect them with leadership. In large, global companies especially, employees can feel pretty disconnected from the executive team. A chance to spend some time with them outside of the office can go a long way to making an employee feel special.

Give them a break. In this digital era, employees tend to work around the clock, even on what should be a stress-free vacation. This can lead to serious work fatigue, so encourage them to shut down the laptops, stay off their emails for a few days, and get some R&R.

Look past cliché team activities. Bringing your employees together for a day of fun is a great way to connect them, especially if your company, like LivePerson, believes that true innovation comes from collaboration. Encourage team or group activities that they wouldn’t normally do, but be sure to look past the ‘team building’ trust falls and look to more unique experiences that bring them closer together. And you may just uncover some hidden skills and talents that could be beneficial to the whole company.

Above all, stay true to your culture. Before your company launches into a reward and recognition program thinking that it’s the way to reboot unmotivated employees, it’s important to keep in mind how a program like this would fit into your own company’s culture.

Do you have other ideas that have worked to reward and recognize your employees? Please share!

KristySundjaja_54153Kristy Sundjaja is Chief of Staff and Global Head of People at LivePerson, the global leader in intelligent online consumer engagement. In her role, Kristy integrates and aligns business and people strategies to deliver the company mission of creating meaningful connections to consumers and brands. LivePerson currently employs 1,200 people in 13 locations around the world

How to Tell Your CEO It’s Time to Stop Ignoring Culture

talk to ceo about culture

Employees are disengaged and blame runs rampant. Customers are letting you know they aren’t happy by taking their dollars elsewhere. Employees read the writing on the wall and you start losing your top talent. These are just a few of the potential indicators that your culture is not supporting your company’s success.

Employees “tell” their leaders every day that it’s time to pay attention to culture. I’ve seen this play out with hundreds of clients over the years in a multitude of ways.

From tangible indicators such as finding work elsewhere, to more subtle ways like disengaging, or even engaging in more passive-aggressive behaviors, there is no shortage of ways employees provide their employers with feedback. Unfortunately, all of these methods result in degraded business performance in order to get the message across.

But how do you approach your CEO about your company’s culture problem without damaging the organization? How do you engage your most senior leaders in a story that is leading down the wrong path?

Overcoming Your Discomfort

talk to ceo about cultureThere might be several reasons you aren’t comfortable approaching your CEO with this feedback. It may be seen as an indictment on the CEO and senior leadership. You may find it difficult to clearly show the link between your company’s culture and its performance challenges. Or perhaps your culture isn’t one that openly accepts feedback from staff, and looks poorly on problem identification.

Even though it may be challenging to find the courage to give this type of feedback, time is of the essence. Organizations are living, breathing organisms, and one thing we know about living things is that they never stay the same. They are either thriving or dying. Things can get better, but they can also get worse.

Recognizing your own discomfort with the situation is a crucial first step. While you might be afraid of talking with your CEO or upset about the situation at hand, you have to arm yourself with the necessary resources to have a calm and productive conversation if you hope to influence things in a positive direction.

6 Ways To Talk With Your CEO About Culture

How do you put together a compelling case that will be heard by senior leaders? How can you help to ensure that the resulting action will drive positive, sustainable change in your organization? Here are a few things to get you started:

1. It’s not personal. You have to be careful not to assign blame to one person or group. An organization’s culture develops over time as its members learn what behaviors work and which don’t. The environment and challenges can change quickly. People don’t. As a collective concept, it’s formed and reinforced by everyone. Blaming the negative aspects of culture on one person or group isn’t getting at the root issue, and your frustrations with those people may stem from deeper, longer-term cultural misalignments that must be explored.

2. It’s about getting things done. If your plan is to waltz into your CEO’s office intent on airing your grievances, think again. While some people do take this approach, I’ve never seen it end up as planned. CEOs are working every day to drive the performance of the organization, focusing on top line growth and bottom line profits. They have a vested interest in the success of the organization and coming into the conversation guns-a-blazing is likely to make leaders feel defensive.

Instead, try focusing on the culture and not the individual personalities by using clear examples of how it is impacting employees’ ability to get work done. You stand a much better chance if you’re viewed as a partner rather than a torch-wielding posse out to burn someone at the stake.

3. Give a reality check. Provide clear examples of what is really happening and how the culture is yielding unintended behaviors. Coming to the table with some tangible examples of how the culture is influencing unproductive behaviors can help make it real for your senior leadership.

4. Be helpful. Be clear that your feedback is intended to benefit the organization and its members. Take time to plan your message. There’s a huge difference when coming into a feedback situation with positive intent versus approaching it from blame and venting perspective.

5. Find a fire, fight a fire. Offer solutions not just problems. CEOs are busy people and are hit from all angles – employees, customers, the Board. Help them help you. Don’t just come to the table with problems. Come to the table prepared to share possible courses of action, show that you’ve done your research and put some critical thought to the potential pros and cons of each. This is an opportunity to hone your business case skills.

6. Timing is everything. Finally, be thoughtful about when and how you approach your CEO with your feedback. Nobody likes to get ambushed and folks usually don’t enjoy being called out in front of others. Do your best to select a time when your audience can process the information appropriately. Dropping an information grenade in the CEO’s lap while giving your fifteen-second pitch may seem like a plausible course of action, but it probably isn’t setting you up for success.

Always be clear about your intention and desire to be a part of the solution and making the organization a great place to work. At the end of the day, you still have to come into the office tomorrow morning. Though it may be an uncomfortable conversation today, your insights might be the catalyst that helps your organization address the problems at hand and create a better working environment for years to come. Don’t let your hesitation in the short-term get in the way of terrific opportunities and success in the long-term.

This article originally appeared on Forbes.

How to Give Thanks To Your Employees This Holiday Season

give thanks employees holidays

The holidays are officially upon us! It’s a season of giving, gratitude, and spending time with those who matter most to us.

This is a perfect time to give thanks to your customers and your employees for all the work they’ve done over the last year, but some organizations today still miss the opportunity to give their team something meaningful during the holidays.

How can you show your gratitude to your team this holiday season? We asked our team to share their thoughts and ideas around holiday giving. Here’s what they had to say:

chelsea-weberChelsea Weber – OD Intern

At one of my early jobs, I had a boss who, a few days before December 25th, left gift bags on each of her team members’ chairs. Mine was a big bag, but it did not have anything expensive in it. Instead, it was a mix of good books and trinkets that would help me in my next chapter as a United States Peace Corps volunteer. The books were used, and the trinkets were more humorous than useful. The note that accompanied the bag highlighted a couple of specific strengths she had noticed in my work and wished me luck on my journey ahead.

Each and every item in that bag told me something loud and clear: that she had been listening, and that she cared about my success. I knew I mattered.

As humans, we need to feel genuinely seen, and the holidays are a perfect time to give that gift. People respond positively to authenticity in leaders and can sense genuine interest. And part of showing that authenticity as a leader is to see your team members as individuals with specific traits and strengths. Showing employees they matter through personal touches and quiet nods to their individual talents, hopes, or interests creates a deeper connection that lasts far beyond the motivation generated by a one-time reward or a lavish party.

Add to your holiday celebrations this season by reaching out and thanking your employees for something they’ve contributed or giving them something that speaks to who they are.

mark-emersonMark Emerson – General Manager

I think one of the best ways to thank employees is simply to give a handwritten note. It goes a long way by acknowledging the contribution throughout the year and sets the stage for the next year.

Gifts are always a nice idea and don’t have to be expensive. One company I worked for would send a gift basket to every employee for the holiday and then a gift card directly to the partner of the employee.

Having a company dinner is also always nice, but the logistics can get in the way sometimes and the cost can climb when you start adding in your employee’s partners (although it’s nice to meet them so you know who your co-workers are talking about around the office).

If the company can swing it, giving the time off between Christmas and New Year’s is probably one of the best gifts – it gives everyone time to enjoy the holidays and reset for the next year, and truthfully, much doesn’t get done during this time for most companies anyhow.

claire-taylorClaire Taylor – Associate

When I think about employers showing their appreciation for their employees during the holiday season (or any season, for that matter), I think how they do it matters even more than what they do.

A sincere ‘thank you’ will always be more valuable than one given out of obligation. When someone takes the time to choose or plan something that fits the occasion or the person, the show of appreciation becomes as much about the intent as the actual item or event.

When organizations are thinking about saying thanks to their employees, they should approach the situation similarly. Organizational culture can help give insight into what would be most appreciated by employees at large. There may be several options that would resonate as meaningful with employees. Depending on the company, they may even be able to say thank you in more than one way (e.g., a holiday party plus a holiday gift) or let employees choose from a few options (e.g., select a holiday gift or an event to attend from several option) to maximize their chances that a particular action or item will resonate with each employee.

Even if the organization is not in a position to host exciting events or present lavish gifts, they can still sincerely express their gratitude. In many cases, the simplest gestures are the most meaningful, especially during the time of year that many struggle to slow down and appreciate the spirit of the season.

shawn-overcastShawn Overcast – Managing Director

Recently, a colleague (read more from Jonathan here) shared with me a framework for thinking about one of our client organizations, and the cultural implications they were experiencing. This framework, known as The Golden Circle, was created by Simon Sinek in an effort to reframe how leaders should think and communicate about their organization.

Leaders who are most inspirational communicate differently. Most communicate from the outside in – What, How, and then maybe Why. We start with what is most tangible. Inspired leaders think, act, communicate from the inside out. Instead of what we do…how we do it…and then the call to action, inspired leaders communicate what we believe…the way we do it…and then what we do and the call for action. Why focuses not on making money, but on the purpose, belief or cause for existence. Sinek explains that ‘people don’t buy what you do, they buy why you do it.’

Some of our clients have found ways to excel at communicating strategic direction and intent, some at driving customer loyalty, and others have mastered operational efficiency and reliability. Yet, they may struggle with communicating to their customer, and to their employee population why the organization exists.

While it is critical we define this at the organizational level, it is also imperative that we define this at the individual level. Why do my employees exist on my team, in our company? The answer is not simply to make money. There is a reason you chose him or her. Today, we consider the topic of creative ways to acknowledge the individuals in your organization, and help them to recognize their value and purpose for being a contributing member of your team.

Tip #1. Get personal. Recognize each employee as an individual, not just for showing up and doing their job. Not even for doing their job exceptionally well. Recognize that one thing he or she contributes in a way that no one else does. Acknowledge those things that would be missed, that bring personal significance to you as the leader, and to the members of the team.

Speaking of the team…this recognition can go a long way in helping you build – or sustain – a high performing team. In The Wisdom of Teams, Jon Katzenbach and Douglas Smith, define high performing teams in part by members’ strong personal commitment to the growth and success of each team member of the team as a whole.

Tip #2. Go broad. It’seasy,and typical for those highest performers to get recognition. They do good work – consistently – that results in big impact for the company. Think for a moment about your last trip to the dentist. If you’re a high performer (or high achiever), you likely received kudos for good flossing behavior. For those of us who might not receive such praise and recognition, we might have been given a pass. You don’t have to floss all of your teeth, just the ones you want to keep. If the thought of recognizing each employee becomes overwhelming, keep this motto in mind.

We all need to feel appreciated and valued by others. That recognition can serve to validate, to motivate, or to elevate our performance, regardless of where we are today.

Tip #3. Create opportunities. It’s great to take advantage of the time of year to start these habits of recognition. But let this be the gift that keeps giving. Establish a culture of gratitude.There are many research studies being funded on the topic of gratitude, and the findings are consistent. Psychologists Robert Emmons of U.C. Davis and Michael McCullough of the University of Miami have found that practicing gratitude can actually improve our emotional and physical well-being.

Gratitude matters. It impacts our self-esteem, our quality of sleep, our physical health, our psychological health, our stress levels, and even our ability to establish longer-term relationships, according to a 2014 study published in Emotion. Happy and healthy employees means happy and healthy client relationships.

As those of us in the United States prepare to celebrate Thanksgiving, we give pause and reflect on what we’re most grateful for. I am grateful for my friends and family, and the diversity of perspective they help me to find. I am grateful to my colleagues for inspiring me to up my game, by continually upping theirs. And I’m grateful to you, our readers, for taking the time to engage…and for sharing your thoughts and ideas in return!

Why Values (Not Perks) Define Your Startup Culture

values perks define startup culture

Entrepreneurship has exploded in the U.S. market in recent years. According a recent Global Entrepreneurship Monitor (GEM) report, there are now over twenty four million entrepreneurs in the U.S., making up 14% of the total population.

There may be a number of contributing factors to this trend. Entrepreneurs are often cited as modern day adventurers and explorers. They are willing to takes risks and push innovation. And for many, they exemplify the American Dream. That is, everyone has the opportunity to be successful, no matter how you started or where you might be from.

Unfortunately, glamorizing entrepreneurs—while flattering—doesn’t tell the whole story of what founding and growing a sustainable company entails.

Despite the number of entrepreneurs in the U.S., the country now ranks 12th among developed nations in terms of business startup activity. American business deaths now outnumber business births, according to Gallup and the U.S. Census Bureau.

source: Gallup
source: Gallup

As a leader of a growing startup, there are some brutal realities to face. These can include challenges obtaining capital to drive growth, an inability to attract the right talent, or the constant struggle of trying to manage an organization that looks fundamentally different every six months.

In order to grow a successful organization, knowing where to spend your limited resources is critical to success. Startups—especially in Silicon Valley—are often lauded for their culture. And unfortunately, “culture” in this case is many times defined by a set of borderline unbelievable perks.

You Are Not Your Perks.

With so much on the line for your growing business, you cannot put your perks above what you value. Perks seem great at the start, but they tend to lose their luster over time, leaving you with little of substance to sustain engagement, excitement and purpose.

With competitors grappling to offer some wild new perk in an attempt to attract talent, companies are getting sucked into a doom loop. Everyone will end up losing as they try to keep up with the Jones. The perks that were once on the cutting edge become the standard expectation, which only serves to put startups in an even worse position to compete for talent and sustain growth.

Additionally, many startups lack the capital to offer these types of perks, let alone sustain them over time. This puts them at a disadvantage compared to their larger, more established competitors.

Finally, perks and incentives are, by their nature, a manifestation of the core values of an organization. By offering endless perks, startups can send messages about what is valued that may have unintended consequences in the long-term. This can be a real problem if those messages are in conflict with your core beliefs or if those perks are being used as a replacement for core values.

By defining your values and culture based on the perks you offer, you’re sending the message that your company values following the latest trends rather than a being intentional about the deeper beliefs of your company culture. Employees may be left without any clear direction for how business should be done, how customers should be served and what it means to be a member of the team.

This is not to say that all perks are bad. Quite the contrary. Perks can help reinforce meaningful values and help drive the behaviors that are required to yield success in the next chapter of your startup’s journey. When used thoughtfully, in conjunction and in direct reinforcement of your organization’s core values, these perks can prove to be both sustainable and truly meaningful.

Rallying your team around a meaningful purpose and supporting that with appropriate perks is not only a more sustainable way to drive growth. It ensures that the people you attract are people who are joining you for the right reasons.

Values can have deep and lasting meaning for people, giving them a higher purpose. This is something that perks alone can never do.

This article originally appeared on Forbes.

 

What Are The Benefits Of Flexible Work Arrangements?

flexible work arrangements

The landscape at work has changed drastically over the last several decades. According to the United States Department of Labor, women constituted 47% of the workforce in 2012, up from 38% in 1980. Employees over 55 years old have grown from 12% of the workforce in 1992 to 21% in 2012, and are projected to make up 26% of the workforce by 2022.

Additionally, a telephone survey commissioned by Flex+Strategy Group / Work+Life Fit, Inc. in December 2013 found that 31% of respondents reported they do most of their work away from their employer’s location, including home, coffee shops, and business centers.

With this changing workforce has come the need for changing workplace policies. At a time when many organizations are looking for non-monetary benefits and perks to attract and retain employees, flexible work arrangements should be part of the solution, benefitting employees as well as their employing organizations.

Defining Flexible Work Arrangements

This may leave you wondering, “What are flexible work arrangements?” While telecommuting may be first thing that comes to mind, there are several categories of flexible work arrangement that have emerged over time:

1. Flexible location. This describes where work is done. Rather than working from a standard office, this can include work from home, a satellite office, a coworking space, a client site, a coffee shop, or while traveling. A flexible location arrangement is a great tool for retaining workers who do not live near the employer’s office or cannot make it into the office on a regular basis.

This benefits remote workers who don’t live near the office, must move away from the office, or can only commute to the office a few days a week. For instance, an employee might live in rural Minnesota but work for an organization based in Chicago, or an employee may need to move away from the DC-based office to be near family in Houston.

2. Flexible schedule. This describes when work is done. It can include compressed workweeks (i.e., four ten-hours work days, instead of five eight-hour workdays), alternative schedules (e.g., 10am to 7pm or 7am to 3pm during the workweek), or the ability to shift work with arrangements made to fit the employee’s needs.

Flexible schedules work well for those who have other commitments that prevent them from working a standard workday. For example, a parent may work while his/her child is at school and finish the workday after their child goes to sleep. Another employee might live on the west coast and work for a company on the east coast, and start his/her workday at 7am so he has more overlap with his coworkers on the east coast. Another employee may start his workday at 11am so he can use the morning to train for his upcoming Iron Man Competition.

3. Flexible hours. This describes the amount of hours worked, and can include part time work, job shares, and other alternatives to the 40-hour workweek. This type of flexibility accommodates individuals who need to work less than full time, or at times other than the “standard” 9 to 5.

For example, an employee may be of retirement age, but still want or need to work, so they may choose to work in a part time capacity. An employee may wish to work on weekends, or take night shifts, so they can be available to take care of his or her family during the week, while another may work part time during the day to make ends meet while they pursue their own passions.

An individual employee may take advantage of one or more of the types of flexibility, either simultaneously (e.g., working part time from home) or at different times of the week (e.g., work part time with one work from home day a week,).

The Benefits of Flexible Work Arrangements

flexible work arrangementsWhile millennial’s workplace expectations have been discussed as a driving force behind increasing flexibility in the workplace, all generations of employees can benefit from increasing availability of flexible work arrangements.

Such arrangements can afford employees the time and ability to meet the needs of their lives outside of the office, something that may be more valuable to them than monetary benefits or office perks. Working caregivers, such as parents or those responsible for aging parents, can benefit greatly from flexible work arrangements. From picking children up from school to taking a parent or spouse to an appointment, flexible work arrangements enable individuals to balance the demands of their personal lives while still fulfilling their duties as an employee.

Organizations stand to benefit from flexible work arrangements, too. And many of these benefits are discussed by SHRM at length.

Organization may be able to retain employees that they would otherwise have to let go. For example, an employee who becomes a primary care giver can utilize an alternative work schedule or reduced hours, and an employee who must move for his or her spouse’s job can work remotely.

Research also demonstrates that work arrangement flexibility can lead employees to have higher levels of job satisfaction, engagement, and performance through increased control over when and where work gets done. It allows employees to make decisions to better fit their work and work styles.

Flexible work arrangements can also result in less absenteeism and fewer accidents because employees have more flexibility to take care of responsibilities outside of work, work from home when sick (which has the added benefit of not getting others sick), and choosing to work when they are most able to do so safely and productively.

Flexible work arrangements can be an important part of creating a dynamic and diverse workplace. They can help your organization and your employees manage the competing demands of daily life. How have you integrated flexible work arrangements into your benefits package?

Employee Engagement Is Not The Problem

employee engagement problem

Virtually every article about employee engagement I’ve read recently includes the same or similar stats. 87% of today’s business leaders cite culture and engagement as one of their top concerns (Deloitte). Only 13% of the global workforce is engaged (Gallup). And while these should still be alarming for any business leader, these stats alone don’t tell the whole story.

Engagement is often looked at as a stand-alone problem. It’s assumed that by ‘solving’ employee engagement in your company, you will suddenly have a more productive, higher performing, workforce.

But real employee engagement is woven into many other aspects of the organization, including leadership, culture, communication, and development. When you begin to change one of these, it creates a ripple that affects many others.

Read More…

Customer Experience And The Hidden Dangers Of The Comfort Trap

customer experience and the comfort trap

The comfort trap. It happens all the time and, to a great extent, it goes unnoticed—to everyone but our customers. We don’t do it intentionally and we don’t do it because it’s the right thing to do. We do it because we are continuously trying to find ways to make our own work lives easier.

In fact, it happened to me just recently at my local fitness club. Upon checking in, the host issued me a locker room key and I proceeded to change into my workout clothes.

Now, I’ve been around long enough to know that there’s not much in life that one can count on, but men can be reasonably confident that they’ll be assigned a locker directly next to the one other guy who happens to be changing at the same time, even when the entire rest of the facility is empty. Nine out of ten times this mysterious coincidence results in a joke between the two people who are stumbling over each other to cram their gear into their lockers while the other fifty feet of locker room sit empty. In fact, this has happened to me and everyone else I know so many times at multiple fitness centers over the years that I began to really try to understand what was behind it.

It makes perfect sense when you think about it, actually. In an effort to stay organized, the person at the front desk issues locker keys in numerical order. It keeps things orderly and efficient for them. What they fail to understand is the impact this has on the customer.

customer experience and the comfort trapHere’s another example: Many years ago I was working with the members of the student counseling center of a large university. During our assessment we came to the realization that staff members were decorating their offices to suit their own style and comfort in an effort to make themselves feel more at home. Unfortunately, the effect on their student customers was anything but. Students felt uncomfortable entering these spaces because they felt as if they were trespassing into someone else’s personal space. The counselors obviously were not intentionally trying to cause distress for their clients. In fact, this ran exactly counter to their goals.

For everything you do, ask yourself; is it for your comfort or theirs? These are two minor examples of how our drive toward efficiency and order in our work may have unintended consequences on the customers that we are trying to serve.

How to Avoid the Comfort Trap

Here are a few things you may want to consider before patting yourself on the back for your perfect, and fully optimized process.

  1. Analyze it from multiple stakeholder perspectives. Just as the examples above highlight processes that work for employees but not for customers, there are just as many examples of this working in reverse. Processes that work very well for customers may leave employees having to leap tall buildings in a single bound to deliver day-to-day. A great way to help ensure that you take into account diverse perspectives is to ask these stakeholders to help you develop the processes from the start. It may take a little longer initially but it can help you avoid costly unintended consequences down the road.
  2. Create continuous feedback loops. Organizations that are able to obtain in-the-moment feedback from their stakeholders and adapt their ways of working quickly are at a distinct advantage in the market. These organizations are able to correct deficiencies and move to a vantage point where they can anticipate future challenges and preemptively address them before they have a chance to sour the experience of a key stakeholder group.
  3. Create a safe space for soliciting feedback. While some organizations have established enough trust with their stakeholders that this isn’t an issue, others may not be able to get the feedback they need if they take this on themselves. In the case of the student counseling center, it took an unbiased third party investigator to create a safe enough space for the students to feel comfortable voicing their discomfort with the décor of the offices.
  4. Immortalize your processes but don’t die by them. These key processes for delivering on your brand promise to all of your stakeholders are not something you should leave to chance. By capturing these processes and expectations, training your team to deliver in a consistent way and holding people accountable to it, you will help ensure that everyone clearly understands their role and responsibilities in the bigger picture. Job aids can also be a great way to help people remember the standards and to be sure that nothing slips through the cracks.

Nobody said business is easy. In our best efforts to drive efficiency and to help reduce the burden on ourselves, we may be inadvertently altering the experience of our customers in ways that we’ve never even considered. Without bringing together the diverse stakeholders that impact or are impacted by your processes, there is no way to ensure that you’re not falling into your own comfort trap.

This article originally appeared on Forbes.

How To Make Training More Impactful During Rapid Growth

training more impactful

Rapidly growing companies, startups or otherwise, are faced with a daunting challenge while they scale. Having the right growth strategy, hiring the right people in the right positions, and having a culture to support them are all crucial elements to sustainable growth.

You may already know that the balance between all of these elements is critical. But there is one component of strategy that is often overlooked in the scale-up discussion for small, growing businesses: Training.

Training as the Linchpin for Growth

Training is often considered a component of strategy, and is often discussed as part of the balance needed for growth. As your organization grows, you want and need a dynamic, well-trained workforce, and professional development becomes a strategic objective in the company’s overall planning. But there is a place for further–and dare I say more impactful–integration of strategy and training. That is, bringing a strategy component into training.

Integrating your company’s strategy into training ideally produces two key outcomes:

1. Alignment. Your workforce, managers and senior leaders are trained and get better understanding of how strategy works for the company.  This has a positive effect as change (vision, new objectives, etc) is managed across your rapidly growing organization.

Misalignment between culture and strategy can happen in many different ways. For example, if the culture and strategies don’t align, the organizational culture is one of creativity, new possibilities and collaboration, where the strategies are rigid, prescriptive and highly structured. Here, workforce has an opportunity to inform the strategies, helping leadership more effectively tailor the strategies around collaboration and not structure.

Another example exists in the case of an organizational culture that is non-existent or splintered.  There is no hope of aligning with said strategies, because the workforce can’t work effectively together. This provides the organization an opportunity to affect culture change through training, be it related to strategy, process, safety, and/or performance.

2. Input. Your workforce and leadership are provided an opportunity to actually INPUT into the strategic process. For instance, as they learn about vision setting or goal setting, they are brought through an exercise of coming up with goals they can support within the company. This ultimately creates greater buy-in for the entire strategic process. Which, in turn, leads to bottom line results.

Training can potentially act as a bridge to help prepare or refine the culture to understand and buy into the strategy more readily. Furthermore, by integrating strategy into training, real work gets accomplished, and it gives managers the opportunity to talk to their teams after the training, to keep it alive.

At gothamCulture, we talk about culture eating strategy for breakfast. Meaning, you can have all the right strategies in place, but if you don’t have the culture to support them, your best-laid plans go nowhere or mean nothing. Leadership, strategy and culture are inextricably linked, and training may be your untapped conduit for integrating these fundamental business components and help successfully scale your growing company.

Unshackling Silicon Valley From Its Golden Handcuffs

golden handcuffs

Silicon Valley is known for its buzzwords around corporate culture, having adopted (or been labeled with) such terms as “bro culture”, “work hard/play hard culture” and “culture of failure.” Startups that operate at breakneck speed, encouraging all-night hackathons and weekend work retreats, are often held up as shining examples for aspiring young entrepreneurs to follow on the road to success. But the reality is not quite so appealing for those who don’t fit into the strict tech mold, and who don’t buy into the assumption that the only way to succeed is to sell your soul.

Many startups unknowingly reinforce these types of behaviors as they work to keep up with the Joneses (or keep up with the Facebooks in this case). In Silicon Valley’s war for talent, benefits and perks in tech companies have reached a fever pitch, all in the spirit of encouraging employees to stay as close to the company campus for longer.

The “golden handcuffs” that tech companies use to lock down their talent—the beer in the break room, catered lunches and office yoga classes—are beginning to come under fire as tactics for these companies to attempt to squeeze extra hours (and hopefully, productivity) out of some of their most valuable resources; their people.

This is not the case for everyone, however. There are those in the industry who have been intentional about growing their companies in ways that seem to go against the crowd. One such company is npm, a venture-backed startup based in Oakland, CA with over 2.7 million developer users and several major enterprise customers including Wal-Mart, Blizzard, Docusign and Autodesk. The company eliminated catered lunches at the office in favor of company-sponsored outside lunches. Employees are encouraged to prioritize family, and discouraged from working extreme hours or weekends.

I recently had an opportunity to chat with npm’s CEO, Isaac Schlueter to learn about his personal challenges with the tech stereotypes and what he is doing to grow a successful tech startup by bucking the system. Here’s what he had to say:

CC- Tell readers a little bit about npm, what you do, and how you got started.

IS- Before npm, I worked for a handful of well-known software companies like Yahoo and saw a bunch of different approaches to managing a company’s culture over the years.

When I started npm in 2014, I wanted to make sure that we were very intentional about who we were and the way in which we would operate. Many of these values stemmed from my own personal values and, surprising to many, some of these ways of working are in direct misalignment with some of the typical tech startup stereotypes and assumptions about how to succeed.

CC- In your words, what are Silicon Valley’s “Golden Handcuffs”?

IS- Some see the typical benefits associated with tech companies as key in attracting and retaining talent. Others see them as ways to keep driving people toward productivity.

The term golden handcuffs bugs me because it holds several meanings. In one sense, it is defined purely in terms of financial compensation. At npm, we have a bonus-vesting program but we don’t want to provide that along with an expectation that people need to stay in the office for an unhealthy amount of time.

golden-handcuffsI once worked for a company (now out of business) that had catered lunches. But I rarely took part, as I prefer to get up and go outside to get lunch. It gives me a chance to take a mental break. It was against the norms of that culture, and people would often ask me if was okay (thinking that something obvious must be wrong with me to make me leave the office to take a break) whenever I left the office to get lunch. There, people would pile food on their plate and sit down to keep working. Catered lunches were supposed to help with productivity, but without taking a pause, these people tended to make worse decisions in the end.

This is a really hazardous situation with startups. There are always urgent things to deal with and you have to be able to make smart decisions about what urgent things you will prioritize and what you’ll have to live with letting slip by. The ability to think strategically is a matter of life and death and driving continuous, long hours increases the risk of making poor decisions, in my opinion.

CC- How, specifically, do you want the culture at npm to be different? And how are you and your team supporting these goals?

IS- One thing that we did to manage the pressure to work more was to establish an explicit no working on weekends or after-hours policy.

This is a clear set of guidelines about when people are expected to be working and not. Leaders have to live it and set the example for others to make it real for people. And when people do work late or over the weekend despite the policy, we give them feedback, acknowledge their efforts to go above and beyond and encourage them to take a day off the next week. How we as leaders react to behavior reinforces certain things in our company and we have to be ever mindful of that.

Second, our values play out in the day-to-day, which helps shape the culture. For example, we try not to talk over each other in meetings. We keep meetings small, and use a talking stick to help keep conversations inclusive. If more than five people are in attendance, we appoint a moderator to make sure everyone is heard.

This process of slowing down and getting all of the data helps with our decision-making quality and promotes a more grownup approach. It may take longer to make a decision up front, but I don’t want to work in a place where the person who beats their chest loudest is the only one who’s heard. It’s not good for quality decision-making.

Third, unlike many tech cultures, at npm we focus on processes and not people. What I mean by that is there’s not a lot of hero worship going on. We value our people but we focus our attention on refining our processes to help everyone shine, rather than rewarding individual efforts.

A final difference is that we don’t foster a culture where people need to drink with the boss in order to get ahead. I’m sure there are a few beers in the fridge in the break room but alcohol is not a centerpiece of our culture. We realize that there are highly experienced, professional tech workers out there who have families and active social lives outside of work and that many of these people are not interested in working in organizations where those types of behaviors are required to succeed.

We’ve been very intentional about saying that we are different in this way and, while it may prevent certain people from applying to work with us, we attract and retain those people who want what we have to offer.

CC- Why is it important to put your employees work-life balance at the forefront of your employee’s benefits?

IS- In almost any modern company, things have become so cheap that the biggest investment is usually in the people. As business owners, we often feel like we have to get the most out of them as possible. The fatal assumption most people make, however, is that working people harder and harder will yield better results. Unfortunately, more is not necessarily better. It’s counterintuitive, but in order to get the best out of your people you may want to stop driving so hard.

There are a huge variety of problems that stem from pushing these high intensity cultures. People make worse decisions, it drives a pressure to engage in less ethical behavior, etc. You’re now paying a premium for people who are giving you less than 100% in return.

CC- How has your culture at npm impacted your company’s performance?

It’s extremely difficult to measure software development performance. For example, measuring people’s performance based on the number of lines of code they produce just tells you who’s typing more; not who’s making good software.

When starting npm, I had an opportunity to be very methodical and deliberate about the culture and what we stand for. We looked at what we were and where we wanted to go, and realized that we didn’t need to rapidly spew out prototypes.

I stepped back and asked, “what kind of company do I want to work at?” I had observed in previous companies I’d worked at that better ideas were coming out of more introverted environments. Open bars and free lunches didn’t ever make me feel as good as doing great work and living a better and more fulfilling personal life outside of work.

But, the surprising thing is npm has moved faster than any other software team I’ve been a part of. It seems counterintuitive, but by having a strong foundation and clear expectations about how we will get our work done, it actually saves a ton of time in the end.

Hiring is easier here than any other job. npm has great brand recognition among developers. We have lives outside of work. There is a small, noisy minority who hates the idea, but the overwhelming majority of people in the industry are seeing the value and are very attracted to our culture. We see a high caliber of very diverse applicants applying all the time as a result. That breadth and depth of experience would be unattainable without actively supporting the work-life values that we have in our culture.

While there is certainly no shortage of deeply rooted beliefs and assumptions about how tech startups rise to glory, there also exists a subset of tech CEOs who are bucking the trends and stereotypes, intent on proving that there are still better ways to do things that yield the same or better results in terms of performance.  Time will tell as these new practices impact behavior and long-term results, but one thing is for sure: there is no silver bullet recipe that works in all situations.  My conversation with Isaac reinforced for me the critical importance of being intentional about what you stand for and how you align your ways of working with what’s most important to you as a leader.

 

This article originally appeared on Forbes

 

3 Things to Know Before Eliminating Performance Evaluations

performance evaluations

The HR scene has been up in arms recently as several large firms; including Deloitte, Accenture and GE have made the decision to eliminate their traditional performance evaluation processes. But before you go storming the gates of your CEO’s office with torches and pitchforks demanding that your organization follow in their footsteps, you may want to step back and consider a few things.

The biggest media splash around the topic came from Accenture, who will be eliminating their annual performance review and ranking process this September. According to the announcement and the subsequent press coverage, they cited empirical research that suggests a lack of clear value, an overwhelming amount of time and energy that’s expended supporting the process each year, and the plain and simple realization that their annual performance review process was failing to drive the performance they are looking for as an organization.

But, Accenture did not say that they are getting rid of the process altogether.  Accenture’s CEO Pierre Nanterme told the Washington Post in a recent interview that, “We’re going to get rid of probably 90 percent of what we did in the past”.

Rather than being a once-a-year process where people are force-ranked, the general sentiment seems to be moving away from structure and administrative burden to more frequent, real-time periodic feedback to let employees know where they stand on an ongoing basis.

And this, like GE’s new real-time performance development process, allows employees and their managers to clarify expectations, provide feedback, and set goals on an ongoing basis throughout the year.

Consider This Before Eliminating Performance Evaluations

I recently spoke with Philip Hendrickson, Chief Talent Strategist at Qwalify, about some of the more important considerations around employee evaluations. Collectively, we came up with the following three critical considerations every leader must know before eliminating performance evaluations in their organization:

1. Consider the importance of feedback. Your employees need feedback. They do. Performance evaluation processes are vital for a company. Done well, they reward certain behaviors and acknowledge business success. They also provide developmental guidance, ensuring that people feel they are growing and learning in their role.

Good programs make employees feel valued and retained. There is no better way to build a positive company culture than on a foundation of transparency and respectful acknowledgment of performance.

2. Know what will replace your current process. If your annual performance evaluation is tied to compensation and incentives, how will you make those decisions if you completely do away with your current process?

Professionals at all levels are used to a process that recognizes quality performance that rewards consistent behaviors. Whether you use formal performance evaluations or not, leaders must ensure that there is something else in place before eliminating their company’s current processes for rewards and recognition.

3. Make sure the new way is an improvement. Most companies view the annual performance process with cynicism. But most of the issues with typical performance processes are with the final ranking that individuals receive, not the evaluation itself. People feel that however hard they strived and pushed themselves during the year, they were still ranked as “meeting expectations.” It takes the wind out of them.

A lack of transparency is another cause of cynicism with many performance evaluations. It creates a feeling that there is some mysterious back room where the real decisions are made and some criteria not related to real performance that tips in favor of some people and not others.

Poor reviews, without clear communication of the process, literally chase employees out the door. Be very cautious how yours is structured and delivered.

How We Manage Performance

Our small firm currently has an annual performance evaluation process and we’ll probably stick with it.  Since our employees work with numerous supervisors on several project teams each year, it’s nice for folks to have a chance to get formal feedback from the Partners and Managing Directors at the end of the year. It’s not a very labor-intensive process and it ensures that people are getting feedback from everyone with whom they interact throughout the year.

That said, because people work on many different project teams over the course of a given year, we rely more heavily on the more frequent, specific feedback employees receive at the conclusion of each project. This feedback is delivered individually with the project lead as well as in a group during the after-action review process. Team members work together to identify the things that went well and those that didn’t go so well, in order to continually refine our processes.

Is There A Better Way?

While it may seem that there isn’t a single person walking the face of the earth who looks forward to annual performance evaluations, it doesn’t mean that performance feedback is not desired. Feedback is essential for driving behavior and success.

The talent marketplace has shifted and more employees have begun looking for other opportunities. When someone doesn’t feel their skills and experience are valued by their employer and they feel that they are not getting the level of feedback on their performance that they need to grow, they are much more likely to take a call from a recruiter.

So before you do away with your evaluation process for good, consider the needs of both your organization and your people. Be intentional about how you evolve your systems and processes to provide a winning formula for providing feedback on a more consistent basis.

This article originally appeared on Forbes.com