“Hold It Like a Feather”

One of my favorite coaching mentors often said “hold it like a feather,” as he held his hand out and demonstrated the lightness he was describing.

He was teaching us that our questions as coaches can often land in ways we might not have imagined.  And that our job is to assure the client that we are purposely not giving extra “mass” or “gravitas” to our thoughts or questions and giving permission to the client to let the idea just float off like a feather.

With care and intention, it is relatively easy to give that type of permission to others.

It can be equally useful and perhaps even more powerful, though, if we as individuals make a choice and give permission to ourselves to do much the same– to hold the thoughts, ideas and questions of others “like a feather.”  In effect, to choose to give less weight to what others say or do.  Especially when working with a boss.

I have the privilege of working with a variety of clients, some of whom work for people who are challenging.

  • Some have bosses who are so smart they can easily “own” a conversation.
  • Other managers can appear to be dismissive of new ideas from someone else.
  • Still others can come across as demeaning their subordinates.
  • Some can exhibit all three of these attributes.

Together, as we explore what clients are feeling, they relate stories to which we all can identify.  Having a boss yell at you can be overwhelming, for instance.  And a boss who readily shoots down an idea or insists that their way is the only way of achieving something can keep people awake at night.  We’ve all succumbed to it, that’s for sure.

In coaching, we teach that intention is the boundary of change.  This means that we can decide, by intention, that the boss – or indeed anyone else – does not hold sway over our emotions or thoughts.  We can then make a choice.

Here are some ideas as you consider your choices:

  • Lean Into Resistance – We can lean into the resistance we feel from a boss with a candid summation back to them of what we heard and subsequently felt. If provided with a calm and honest demeanor, it can sometimes “shift” the boss’s behavior.  Tom Rubenoff has good advice:

“Simply repeat back to him what he said and ask “Is that what you meant?” (a standard trick ripped from couples’ therapy). If he agrees to your recap, ask him to tell you more about it. When you repeat someone’s perspective back to him, you give him a chance to expound and, crucially, to feel heard.”

  • Our Vulnerability is Not an Open Invitation – We can remind ourselves that our vulnerability need not be an invitation to another to ride roughshod over us or to demean us in any way. Rubenoff goes on:

‘It is important, not just at work, but in every aspect of your life to realize that no one can make you feel bad with words alone without your consent. People can say whatever they want to you, but your reaction to what they say is your responsibility, and potentially your problem.”

  • The Boss Might Not Intend to Come Across that Way – It is also important to realize that the boss might not realize just how they are coming across. The need to be the “smartest person in the room” affects many people.  Recognize that what the person says might not in any way be intentional – it could well be just their “way of being.”  Brenner notes this in How we intimidate others without realizing it:

“We dissect others with the cold scalpel of raw intellect, feeling justified because we are right, or trying to help. People who are razor-sharp and calculating, surrounding others with apparent hyperawareness, can be intimidating without meaning to be.”

  • We Can Create Boundaries – Finally, we can choose to create boundaries for ourselves in relation to others.  It is so important to realize that no boss is omniscient, even if they come across that way. Each of us has strengths and weaknesses.   If we remind ourselves of that, we can more easily navigate and frame our daily challenges with grace, kindness – and a genuine dose of reality.  And, most importantly, we can also embrace our own self-esteem! Jennifer Latson in Psychology Today – The Intimidation Factor notes:

“The antidote to all forms of intimidation is self-esteem … ‘Strong self-esteem doesn’t rely on external attributes; it comes from knowing that you’ve overcome challenges with strength, courage, and dignity, and that you have a moral compass that guides you. The secret is: Nobody’s better than you. We’re all human.’”

With intention we can practice these four skills: 1) Leaning into resistance; 2) Recognizing that our vulnerability is not an open invitation; 3) Appreciating that the boss might not intend to come across that way; and 4) We can indeed create boundaries.

Of course, it takes time for these ideas to become embedded in your toolbox – to learn how to hold the ideas and words from others – especially your boss – “hold it like a feather.”

I invite you to give it a try!

This article originally appeared on bostonexecutivecoaches.com

A Leader Can Build a Real Team

A few weeks ago, I published a blog about “Finding My Solid Ground.”  The article struck a chord with my readers, many of whom followed up with questions and comments.

One person asked, “Do you have any ideas on how I, as a leader, can help establish solid ground for the members of my team?”  As I sat with the question, I replayed sessions with clients and conversations with colleagues where that very idea had been raised – indeed on how a leader can build a real team.

Contextually, of course, the most effective time and place to establish solid ground for your team is at the very beginning of your leadership journey with them.  “Well begun is half done,” is an aphorism to remember for any of us embarking on a new endeavor and most especially when we take on the mantle of leadership within an organization or business.

For those leaders who might have already been in a role for a period of time, though, it is never too late to begin to “reset” your approach with those you serve.

 Here are some ways a leader can set the foundation of solid ground for their people and in the process build a real team:

  1. Model Servant LeadershipKnow that your job as a leader is to serve your team members by providing a listening ear, communication, collaboration and accountability – for yourself and everyone on the team. Remind yourself of that every day – great leaders live and breathe this philosophy. 
  2. Bring out the intellect of others – no need to display your own! Recognize that although you have well-developed sides, appreciate that you need not be the smartest person in the room – remember that the intellectual capacities of any two people on your team are inevitably more capable and imaginative than just one of you!  Your job is to encourage ideas and help the team integrate them into innovative solutions – bring your own brain and just add it to the problem-solving sessions rather than feeling that you have to own all the answers.
  3. Don’t sugarcoat the challenges – embrace them! This is certain – issues and problems always exist.  And another thing is equally certain – you as a leader need to transmit your very real belief that your team, working together, is equal to any challenge they face.  Teams are not created to walk away from problems – they were designed to solve them!
  4. Be willing to be vulnerable – Oftentimes that means admitting that you can’t do it all alone and that you need support from others. It is counterintuitive to some that by being vulnerable you will inspire confidence in your leadership.  But it is true.  That includes accepting your imperfections and those of your colleagues and team – and realizing that the team as a system can only expand its range and grow through learning from errors and mistakes.  My colleague Lisa McNeill eloquently addresses the empathy, compassion, and understanding that serves a leader and their team in that development
  5. Never forget to celebrate your team members – Remember – it is not a leader’s job to just set out goals and expect them to be achieved. Rather, it is your job to help everyone appreciate the challenges they face, celebrate the capabilities the team members possess and help them grow even more. As my colleague Allison Iantosca noted in a recent blog, our teams are made up of grown-up employees and if we treat them that way it helps build their capabilities even more.  And don’t be afraid to tell those you serve how much they mean to you – it doesn’t hurt to say the words out loud that a wise person once told me, “We’re better because of our people,” because indeed we are!

Each person is unique and yet each of us have common needs, beliefs and values embodied in the concepts included above.  Those who seek to grow – as leaders and as fellow travelers on the planet – can best use these ideas not as a checklist of things to do, but instead as a way of being.  For that is our essential essence as human “beings,” isn’t it?

This article originally appeared on www.bostonexecutivecoaches.com

How Do I Become a Servant Leader?

I was fortunate to work on the senior team of an airline president who epitomized servant leadership.

If he was carrying a pen with the corporate logo on it and an employee complimented it, he gave it as a present. He would lend his car to those of us who commuted by subway when we needed to get around the New York City metro area. He was invariably the first in the office and usually the last to leave.

When we were at a company-sponsored event, he never ate until everyone had their food. And he absolutely never missed a company orientation for new hires. Perhaps the most telling thing about him was his lack of pretension in any situation. He helped to clean airplanes when we arrived at our destination, and I recall times when vans would pick us up and he would sit in the “way back” with the luggage because the vehicle was too full.

Most importantly, he was always “present” in the moment when he was talking with you. He wasn’t looking beyond you to see who might be walking by; he was engaged in you as a person and you never had any question that his focus and interest was on you. He modeled a behavior I always wanted to emulate and still do today.

Juxtapose that with another senior manager with whom I worked. While ostensibly a kind and decent man, his actions were virtually opposite that of the other leader I described. When you traveled with him on an airplane, you would sit down next to him and ask him about his family. He would quickly respond and briefly ask about yours.

Then he would open up the Wall Street Journal or New York Times and not speak with you for the duration of the flight. I did not feel he was fully “present,” and did not experience curiosity in him related to you as a person. When food was served at a meeting, he did not wait for the others in the room to eat first. And, in the midst of darkening economic storm clouds at the company, I can still distinctly remember him selecting a foreign luxury car as his company vehicle, as he disliked driving a domestic one.

Such actions can make or break a leader.

Can Executive Coaching change such behaviors? The answer is not easy, as so many of our actions are driven by our innate styles and beliefs. But it is likely that the second company manager never stopped to realize how others perceived him. He had such confidence in his own abilities that he may not have realized that the perceptions of others can damage a leader’s reputation.

Focused executive coaching can facilitate tools for awareness through 360 evaluations and confidential interviews with colleagues, thus educating clients about who how they are seen. The emperor was never told he had no clothes, and so it is with many executives, who rise to positions of prominence and, in their mind, well-deserved importance, without realizing that they need to stay grounded and never stop being servants to their people.

David Neeleman, the founder of JetBlue and himself a servant leader, often said regarding pilots, support staff and other “behind the scenes” people at the company, “We serve them, so they can serve our customers.” Neeleman understood that the essence of “Servant Leadership” is about service to everyone in our companies, and most especially those who pay our salaries by purchasing our goods and services.
A fundamental part of coaching is a relationship of trust between the client and coach, where you can learn about yourself through a number of tools and then to explore them in a confidential setting. Awareness of who you are and an understanding of how you want to change is a first step, followed by action planning and execution related to your own behaviors and style.

We can better change when we become curious about how others see us and seek data and perceptions about our own developmental opportunities. That’s a critical part of the value of coaching.

This article originally appeared on bostonexecutivecoaches.com.

Five Ways to Find My “Solid Ground”

Mountains depicting solid ground

In the workplace and in life we sometimes enter a phase where we feel as if we are standing on uncertain ground. We become disoriented and struggle to find our balance in order to regain equilibrium.

Sometimes it can be a new job, or a promotion, or even a transfer. It can be a change in the team around us, or it can be the way others might view us, using a different lens for a new role we have taken on. Whatever the cause, each of us can experience it.

As a new vice president at a Fortune 50 company a number of years ago, I remember walking into each meeting with trepidation. I had been promoted ahead of a number of more senior people. As a result, at times I felt like an imposter, at other times as if I was being judged, and most often as if I was somehow out of my league. And each time an issue was raised I felt as if I had to have the answer and take ownership of anything my department touched.

Most importantly, I looked at the other vice presidents and more senior leaders with a mixture of amazement and, honestly, some disappointment, as I saw their efforts at navigating corporate mazes. Some would use “buzz” words which tended to set up smoke screens. Others would commit to an action and then change their story at the next meeting. The most adept open field runners would pivot (I even saw a few pirouettes!) in the middle of meetings as they saw which way the company “wind” was blowing. The drama and uncertainty I felt as I observed those things was palpable to me.

I was fortunate to work with a coach during my career who helped me learn more about myself and how to change how I approached such situations. I know that helps me serve my clients because each has experienced times when the “ground” under them seems to be uncertain.

Here are five perspectives to help you find solid ground again:

1. Perspective – As we get enmeshed in corporate life, we can sometimes begin to think that the company and its goals are the most important things in the world. They’re not. The actor Richard Burton once provided this perspective on his career, “Give it all you’ve got but never forget it’s just a bloody movie, that’s all it is. We’re not curing cancer.” Most of us from corporate life would do well to heed his words about our own endeavors.

2. Understanding – Look around the corporate boardroom table and don’t look at titles or the personas that might be displayed by the other leaders. Just look at them as fellow human travelers on a journey. They’re doing the best they can in the world and it doesn’t help to be overly impressed or at all judgmental about their behavior. Be curious about what they know and don’t worry about what they don’t. Be empathetic – you will learn from everyone that way.

3. Gratitude – “The struggle ends when gratitude begins,” is a quote by Louie Schwartzberg. Each day we have much to be thankful for. The job provides us monetary compensation and self-actualization. And yet there is so much more to appreciate in life. A wise person once said, “Remember these three priorities in life: First, take care of yourself so, second, you are able to take care of your family. And only then worry about your job.”

4. The Calm in the Center of the Storm – Find the calm in yourself and then pass it on to everyone! That doesn’t come from having all the answers – it has to do with being able to step out of the chaos and then attending to others, feeling comfortable with expressing your thoughts when necessary, listening a lot more than you talk, and continually exuding a calmness and kindness to others.

5. Prayer, Meditation, and Mindfulness – Every client with whom I work spends time in quiet reflection – some in prayer, others in meditation, and all in some sort of mindfulness exercise. Opening up to something outside of yourself is both humbling and energizing at the same time. We can never navigate this world alone.

Ship captains seldom get seasick. They aren’t special human beings. But they have a secret: They keep sight of the horizon, not the waves. That makes all the difference for them. The waves come and go, but the horizon – the long-term goals and who we are as people – that will always be there.

This article originally appeared on bostonexecutivecoaches.com

Ten Steps to Improve the Signal to Noise Ratio in Your Life

signal to noise

Did you ever stop to recognize that we are all bombarded with “noise,” be it in the form of sound or motion or the endless pressure of the workplace, robbing us of the time we need to collect our thoughts, take a deep breath, and perhaps even have the chance to innovate?

Working with busy clients, I find the new normal to be one of near-constant interruption and a resultant inability to spend time in reflection – and real deep thinking.  One executive, who was trained as an electrical engineer, put it simply: “The signal to noise ratio is unacceptable in today’s workplace.”

Signal to noise is technically the ratio of the strength of any signal carrying information to that of the interference that is present while trying to discern that signal.  While it is generally expressed in decibels, it has come to be used in any number of fields, including WiFi networks.  There are a significant library of equations describing it.

What my client referred to, however, was the ratio of useful information – the actual “signal” – we receive vs. the overload of “noise” that is endlessly transmitted our way. We effectively lose the “signal” due to the noise.

Our workplace has been transfigured in a little over thirty years.  In the late 1980s, an “in” box and “out” box sat on each desk and letters and reports were drafted by hand or on typewriters.  Back then, a phone call could interrupt us, but it was not forced upon us, especially if there was a savvy secretary sitting in the outer office running interference.

Fast forward to today, as emails pile up on our computer screens, chat boxes populate on top of them, and our personal devices hum with personal and professional texts.  Often, we use streaming music to try to drown out the cacophony.  And even then the inevitable mandatory video conference invitations (ironic that they are called invitations, isn’t it?  Perhaps “mandates” would be more appropriate).  Some clients lament that of 40 hours at work (virtual or in the office), all of those hours is scheduled in video or in-person sessions.

What can we do as leaders to mitigate the “noise” in our lives or at least take some initial steps?  The first step, of course, is awareness that there is an issue.  By naming it, we can begin addressing it.  It might serve leaders to consider the following list or to develop their own.  Try a few of these ideas – they have worked for many of our clients and can effectively help you hear the “signal” better and indeed reduce the “noise.”

  1. Reduce Multi-Tasking – Concede that “effective” multi-tasking is a non-sequitur.  It is actually a sort of rapid serial processing that robs us of focus and creativity and can indeed make us less productive
  2. Turn off your Email – Turn off your email for 2-3 hours each day.  When you open it up again, the emails will still be there.  And do your best to teach your colleagues that “reply all” might be the most pernicious crime committed in the workplace.
  3. Silence Your Devices– Set the ring to “silent” on your personal device – and then put it into a drawer if you can.  It won’t be afraid of the dark, believe me.
  4. Change the View – Change your vantage point in the office or home.  Switch from one room to the other, depending on the sun or your mood.  And spend some time just looking out the window!
  5. Cut Down on News– Stop listening or watching the news as much as possible.  A quick reading of two or three news feeds will keep you informed about news events.  And it will do it without arousing your emotions.
  6. Shorten Your Meetings – Do something innovative like set up 12-minute meetings!  Yes, today’s e-calendars can accommodate that – we just seem to default to 30-minute increments.  There isn’t anything magical about 30 or 60-minute meetings, but we do often succumb to Parkinson’s Law.  A shorter meeting is crisper and so often more productive.
  7. Challenge Invitations – And don’t be afraid to challenge the meeting “invite” list.  So often people get called together as the “usual suspects,” out of habit.  Asking “I’d be glad to come, but what do you think I can add?” can be a good jolt to old habit patterns by leaders.
  8. Question Agendas – So too with the agenda.  If it becomes evident prior to or even at the start of the meeting that there are no expected deliverables or outcomes, it can save everyone’s time if someone points that out and courageously suggests a cancellation or delay until we all know the “why” of a meeting and the establishment of an outcome-based agenda..
  9. Take a Coffee Break – Have a cup of coffee or tea – and just take the time to visualize the next few hours, the next day, and beyond. If you need to go outside or find a quiet nook, it’s well worth the time it takes to walk there.
  10. Disconnect and Enjoy Time with Your Loved Ones– Take time with your family and friends whenever you can. Create “device-free” zones, especially at dinner time. Be especially mindful of the times where your mind gets pulled away from loved ones and back to the office. Pausing and enjoying friendly conversation without distraction – that indeed is a signal that can recharge your batteries.

 

Can I Overuse My Leadership “Strengths?”

In executive coaching, we spend considerable time helping clients build awareness about their range and capabilities as leaders.

A foundational element of that work is helping clients make meaning of their long-held understanding of the ideas around “Strengths” and “Weaknesses.”

The lens we use instead focuses on the idea of “well-developed,” and “less-developed” capabilities and attributes. A recent blog by my colleague Lisa McNeill so eloquently described those concepts.

Each of us has many well-developed sides. One example may be an ability by some leaders to speak and make their voices heard. For others, it may well seem to be almost the opposite, with attributes of listening and appreciative inquiry.

So, too, do each of us have less-developed sides that we can explore in coaching to help expand our range. The person who commonly uses the well-developed ability to speak can use choice, for instance, to include pausing and listening. The well-developed listener can expand their range to include expressing themselves more. It takes awareness and practice to expand their range as leaders. And it also takes an appreciation that they need not give up the “well-developed” attributes – just know when they are using – or overusing – them and choose to move towards their less-developed capabilities.

It is often a revelation for individuals to realize that the appreciation of where they are “well-developed” are attributes like muscles that serve them and that adding other muscles – the “less-developed” capabilities – expand their range.

Consider this: I once worked with a client who described himself as “stubborn.” He characterized it for me as a weakness. Through a series of questions, I asked if being stubborn had served him in any way. He admitted that he was not the type to give up on a project or in working to develop a subordinate.

“And how would you call that a weakness?” I asked.

“Well, I guess it isn’t always that way,” he said.

We explored more together and it emerged for the client that being stubborn had served him throughout his career. He was the person who saw things through to their completion. He had devoted countless hours towards the success of his company. His well-developed “stubbornness” was the grit and determination of a leader.

In our sessions, he realized, too, that at times his stubbornness had come at some personal expense.

“When did that happen?” I questioned.

“Well, sometimes I just don’t give up, even when I know the project is a dead end.”

“Anything else? I asked.

“Sometimes it is hard on my family as I work all night long to complete an assignment.”

Then he admitted: “And there are times I don’t accept an idea that differs from my own.”

Such moments can serve as breakthroughs for a client, as they realize that their well-developed sides serve them, but, if overused or if they become habitual, can stop serving them or even cost them.

As Gestalt coaches, we often use the concept of “polarities.” Using the example of the “stubborn” client, I invited him to think of a polarity related to that attribute. His answer: “flexibility,” along with “receptivity,” and “openness.” I asked him how he would “glide” between his stubborn side and his flexible one. Neither side was good or bad, strong or weak – they were both attributes that could assist him in his leadership style and personal interactions with those around him.

Throughout the next few sessions, the client spoke about how he wanted to “try” using both his well-developed and less-developed sides. His practice with a new capability grew through his own intentions and choices he would make working with others. He became skilled at reading a situation and knowing when to use his already-developed “stubborn” side, along with his developing “flexible” one. He became more adept the more he practiced and reflected on his success in our sessions together.

Working with clients as a coach teaches me more than I can relate, and it serves me in helping leaders throughout the world. Expanding our range is a worthy goal for all of us – and appreciating our own “well-developed” sides is such a great first step!

This article originally appeared on Bostonexecutivecoaches.com.

That Didn’t Work Out the Way I Thought It Would… When outcomes don’t match our intentions

It has happened to all of us.

There are various scenarios, but it can go something like this: we get a call from a co-worker who expresses concern about something we might have said or done. We immediately begin explaining the facts about what we were trying to accomplish, carefully going into full detail for the benefit of the other person.

Then you hear, “Wow, you sure sound very defensive,” or “I feel as if you are overreacting.” From there, things can go from bad to worse.

You hang up and shake your head, saying to yourself, “I didn’t intend for that to happen, but the other person should have understood what I was trying to say.” That feeling grows even more over time and a relatively small issue becomes an interpersonal concern for you and the other individual. Over more time a deeper resistance can build between you.

A number of clients have had this happen. What they learn in our coaching sessions is that their intentions sometimes do not match the outcome, or, in other words: “That didn’t work out the way I thought it would!” Read More…

How Do You Fly Through Turbulence?

Turbulence

“This is your captain speaking.  We’re experiencing some turbulence right now.  My first officer and I are working with air traffic control to find a smoother altitude for you.  In the meantime, please keep your seat belts securely fastened.”

How many times have you heard language like this? And have you ever wondered what goes on behind the scenes on the flight deck and contemplated using that as an example of how we all can lead our organizations in times of turbulence?

As a coach, I often use metaphors to help clients build their awareness. And as a former professional pilot, I have to admit that I very often use metaphors that are aviation-related.

Turbulence. We’ve all experienced it in flight and no doubt we’ve also felt metaphorical turbulence in our personal and professional lives. And we have each reacted to it in a multitude of ways.

A captain of an airliner has a role, not unlike a corporate leader. Even more than in a company, though, the captain is literally strapped to the airplane and controlling its every movement. What does a captain do that a corporate leader can emulate? Read More…

How Do I Have a Successful Conversation? Try “CLIP”

CLIP

Perhaps the most important skill a leader can have is to engage in timely, appropriate, and ultimately successful conversations with others.

So often things get in the way.  It might be that we are uncomfortable with the other person or the subject is something that we have been avoiding. Sometimes it is just our own reluctance or what we project to be the resistance of the other individual. And it could well be that we have spent so much time coming up with our own script and arguments prior to engaging in conversation that we forget the goal of any interaction is connecting with another.

Whether it’s a coaching moment, a periodic review, or a status check on a project, the best approach for a leader is to create a container of communication and trust with another. We achieve that by focusing our effort on understanding the person and working to appreciate their viewpoint. We can do that by forfeiting our innate desire to respond to the other person with our own perspective or argument.

In other words, the best approach is to have the planned outcome to be that of merely learning about the other. That intent helps us join with someone. Initially, the vehicle to achieve that is completely one-sided, with a commitment on our part of not using that time to present our own thoughts or opinions. It may seem counterintuitive, perhaps because it is not commonly used in today’s conversations. Read More…

Will We Ever Return to Our Offices?

The world of office work changed in March of 2020. The question is, did it change forever – and more precisely – for good? I have experienced a number of webinars and scanned more than a few articles in recent months that have declared the office as we know it as dead.

“It’s gone and will never return again,” is the gist of what I have heard.

I’ve been on the planet long enough to know that any declaration filled with such certainty is bound to be either wrong or only partially right, depending on your viewpoint.

To be sure, the workplaces we knew in early 2020 will likely not return as we knew them. But then again, the offices of 2010 never came back, did they? Nor did those of 2000, 1990, or 1980. Having the memory of the “ancient world” of offices pre-computer, I can tell you that none of us – including me – would recognize the world of typewriters, carbon paper, and even dictation machines that were part of the office years ago. A 200-baud fax machine was state-of-the-art back then!

To be sure, in spite of the tragedy and challenges of the past year, there have been great advances in science and in the technology of communication. The various video platforms we now routinely utilize have improved on bandwidth, fidelity, and functionality by leaps and bounds. And many of those who were reluctant to use such technologies have embraced them and now see them as essential tools of communication. So, to that degree, we have seen a significant shift in how we communicate – and that is a good thing. As one of my Boston Executive Coaches colleagues notes, “It serves a purpose in a time of need.” Read More…